The European Union Agency for Asylum (hereinafter “EUAA”), established by Regulation (EU) 2021/23031, is a centre of expertise by virtue of its independence, the scientific and technical quality of the assistance it provides and the information it collects and disseminates, the transparency of its operating procedures and methods, its diligence in performing the tasks assigned to it, and the information technology support needed to fulfil its mandate.
Job descriptio
The Human Resources Assistant will be working in one of the areas of Human Resources Unit within Administration Centre and will be responsible for the following tasks:
Selection and Recruitment
1. Assist in the management of the establishment plan of posts and reserve lists;
2. Draft, publish and advertise vacancy notices;
3. Support the selection processes of EUAA statutory staff (temporary agents and contract agents), as well as Seconded National Experts and trainees by screening applications, organising written tests and interviews and preparing the respective reports;
4. Provide support to the Selection Committees during all phases of the selection procedures, and provide guidance and advice on best HR practices and applicable rules;
5. Establish and maintain paper and electronic records of the selection procedures in accordance with agreed standards;
6. Implement the recruitment process (draft offer letters, handle pre-employment medical examinations, onboarding of newcomers, etc.);
7. Process reimbursement of travel expenses for candidates when applicable and monitor the execution of the relevant budget;
8. Contribute to the timely payment of selection and recruitment related invoicing, e.g. interim services, invoices from contractors and sound financial management of the related budget.
Requirements
A) Eligibility Criteria
1. Have a level of post-secondary education attested by a diploma and, after having obtained the diploma, at least 6 years of appropriate professional experience, or have a level of secondaryeducation attested by a diploma, giving access to post-secondary education and, after having obtained the diploma, at least 9 years of appropriate professional experience;
2. Be nationals of one of the Member States of the European Union, Liechtenstein, Norway and Switzerland;
3. Be entitled to full rights as an EU citizen;
4. Have fulfilled any obligations imposed on them by the laws on military service;
5. Possess a thorough knowledge (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL) of one of the official EU languages and a satisfactory knowledge (level B2 in all dimensions as per the CEFRL) of another one of these languages to the extent necessary for the performance of the duties pertaining to the post;
6. Meet the character requirements for the duties involved;
7. Be physically fit to perform the duties linked to the post.
Conditions of employment
The successful candidate(s) will be appointed by the Executive Director, upon recommendation of the Selection Committee, following the selection procedure, and will be recruited as a Temporary Agent according to Article 2(f) of the CEOS for a period of 5 years, which may be renewed. The Temporary Agent will undergo an initial probation period of nine months. The Temporary Agent post in question will be placed in group AST 3. The basic salary of a Temporary Agent, AST 3 (step 1) is EUR 4,188.45 which is weighted by the local correction coefficient (for Malta currently 92.1%).
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