Procurement Officer Position

In its dealings with external providers, the EIF is committed to respecting the fundamental EU principles regarding public procurement, such as equal treatment, non-discrimination and transparency. In this context, Procurement Officers must ensure that the rules of the EIF Procurement Guide are complied with whenever the EIF procures services and supplies, ensuring that the EIF obtains value for money.

The position requires an expertise in goods and services procurements within a financial environment with a specific focus on IT  (incl. for cloud-based solutions) and consultancy services, and/or in procuring on behalf of alternative investment vehicles such as venture capital, private equity or business angels funds, where investors are mostly public entities.

Operating Network

You will report to the Head of Financial Planning (SPA/FP), within the Strategic Planning and Analysis Division (SPA). You will collaborate with the other members of the team, including the Budget Officer, and with colleagues across the EIF, including Requesters, the Compliance function and the Legal services, ensuring effective communication. You will also liaise with providers of services and supplies and, if need be, will interface with the Publication Office of the EU as regards the publication of calls for tenders.

Qualifications

• University degree in Information Technologies and/or in law, with a specialisation in European law; a certification in EU procurement would be a distinct advantage;
• At least three (3) years of recent and relevant experience in procurement’s administration, preferably within a European body or a multilateral organisation;
• Capacity to contribute to the identification of needs for services and supplies and proven track record in contract management;
• Expertise in drafting procurement related documents, notably the Terms of Reference and evaluation documents is required;
• Any – or combination – of the following would be an advantage:
• In-depth knowledge of latest EU public procurement and remedies directives
• Experience in the use of EU procurement tools such as eNotices and eTendering; Experience in the use of PeopleSoft ProcurToPay and
• Business Objects;
• Knowledge of the EIF’s objectives, operational framework, policies and procedures, in particular as regards procurement;
• Proficiency in standard office applications including Word, Excel and PowerPoint;
• Excellent knowledge of written and spoken English; knowledge of other EU languages would be an advantage.

Competencies

• Excellent English communication skills both verbal and written;
• Excellent negotiation and report writing skills;
• Very good analytical and problem-solving skills as well as critical advice capability,
• Well-organised, with the ability to prioritise and meet short deadlines;
• Quality focus and strong sense of ethics with the ability to keep sensitive information confidential;