Head of Sector Finance and Procurement Position

Job Description

To coordinate and supervise the work and activities of the Finance and Procurement Sector and to prepare budgetary acts and decisions and to implement and monitor budgetary and financial procedures, thus contributing to the general objectives of the EFCA and ensuring sound management of resources and service orientation.

The Agency will welcome applications from highly motivated candidates to participate in the development of EFCA.

Candidates are recruited on the condition they have full rights as a citizen. Candidates must have fulfilled any obligations imposed on them by law concerning military service and meet the character requirements for the duties involved.

Functions and duties

Reporting to the Head of Unit Resources and IT, the tasks of the jobholder include, in particular:

• Manage, coordinate and supervise the work of the Sector;
• Supervise, monitor and review the effectiveness and efficiency of the Finance and Procurement functions of the Agency, by developing or updating policies, procedures, and processes in line with the EU financial rules and regulations and internal control procedures;
• Be responsible for the preparation, presentation, and monitoring of the Agency’s budget:
• Coordinate the reporting in the field of Finance and Procurement to the budgetary authorities, the Court of Auditors, the European Commission and others, including internal EFCA reporting;
• Monitor the implementation of commitment and payment appropriations;
• Define and coordinate the ex-ante / ex-post verification procedures for all financial transactions;
• Oversee the preparation of the annual procurement plan including its timely execution in all areas of EFCA procurement activities;
• Propose and contribute to training activities to ensure effective and compliant performance of finance and procurement functions;
• Represent and liaise with counterparts in other institutions (European Commission, Court of Auditors, etc.) and/or other European Agencies;
• Support or replace functions of the Head of Unit during absences;
• Other tasks as assigned.

Qualifications and experience required

A. Eligibility criteria

• A university degree and at least 6 years proven professional experience acquired after the award of a university diploma when the normal duration of university education is four years, or at least 7 years of proven professional experience acquired after the award of the university diploma, when the normal duration of university education is three years;
• Thorough knowledge of English with a satisfactory knowledge of at least another official language of the European Union to the extent necessary for the performance of the duties.

B. Selection criteria

Essential

• At least 3 years of professional experience in leading multinational teams;
• At least 5 years of professional experience in the implementation of the EU Financial Regulation;
• At least 2 years of professional experience in the implementation of EU public procurement procedures
• Excellent organisational and planning skills;
• Strong ethics and integrity skills;
• Service oriented mindset, flexible and with ability to work effectively within a multicultural team;
• Excellent communication skills – ability to communicate with people on all levels;