Procurement Assistant Position in the European External Action Service

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU’s Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

They propose

Through this call for expression of interest, the EEAS will establish a reserve list for future vacancies in the field of Public Procurement assistant – contract agent FG.III as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS).

These vacancies at the EEAS Headquarters in Brussels may be available in the central division within the EEAS in charge of public procurement, or in the operational divisions responsible for the implementation of the budget such as the IT, secure communications, real estate or the support to Delegations.

They look for

Dynamic, proactive and highly motivated colleagues with very good communication and organisational skills and with a developed sense of service.

The successful candidates will be entrusted with the following tasks, among others:

• Analyse the operational needs, translate them into procurement documents, prepare and run of procurement procedures subject to the Public Procurement Directive;
• Act as the focal point for a number of horizontal tasks such as the preparation/update of templates, standard documents and guides relating to procurement, including for (very)low and middle-value contracts or any other manual on procedures;
• Provide support in particular in relation to the use of ABAC and any other tools developed for procurement procedures and contracts.

Eligibility criteria

Candidates for this contract agent III post should:

• (i) have passed a valid EPSO CAST in a valid FG for this post or (ii) be registered in the EPSO Permanent CAST in a valid FG for this post (https://epso.europa.eu/en/job-opportunities/open-for-application). In that case, while the registration will render the candidate eligible for the selection procedure, the recruitment of a candidate on this vacant post will be subject to their successfully passing of the CAST exam that this candidate will be called to attend.²
• have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;
• have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.
• be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

Selection criteria

Candidates should have:

• experience in working in a team in a multi-disciplinary and multi-cultural environment and be flexible team players;
• excellent communication skills in English and French (at least C1 for one and B2 for the other);
• the capacity to perform with accuracy and in a flexible manner a diversity of tasks in a complex institutional environment;
• a “client oriented approach” and strong organisational and prioritising skills.

In addition, candidates should have:

• a strong proven experience in public procurement;
• strong drafting and analytical skills combined with sound judgement;

Furthermore,

• legal background;
• proven experience in public procurement for works
• proficiency in Spanish or Portuguese

will be considered as additional assets.

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