{"id":60191,"date":"2021-01-18T03:00:32","date_gmt":"2021-01-18T02:00:32","guid":{"rendered":"https:\/\/www.cde.ual.es\/?p=60191"},"modified":"2021-09-18T18:17:49","modified_gmt":"2021-09-18T16:17:49","slug":"administrative-and-project-support-specialist-position-at-the-ecdc","status":"publish","type":"post","link":"https:\/\/www.cde.ual.es\/en\/administrative-and-project-support-specialist-position-at-the-ecdc\/","title":{"rendered":"Administrative and Project Support Specialist position at the ECDC"},"content":{"rendered":"<p>The <strong>European Centre for Disease Prevention and Control (ECDC) <\/strong>seeks for a<strong> Administrative and Project Support Specialist<\/strong><strong>.<\/strong><\/p>\n<p><a href=\"https:\/\/www.cde.ual.es\/wp-content\/uploads\/2021\/01\/write-593333_1920.jpg\"><img decoding=\"async\" class=\"aligncenter wp-image-60200\" src=\"https:\/\/www.cde.ual.es\/wp-content\/uploads\/2021\/01\/write-593333_1920.jpg\" alt=\"Administrative and Project Support Specialist\" width=\"509\" height=\"301\" srcset=\"https:\/\/www.cde.ual.es\/wp-content\/uploads\/2021\/01\/write-593333_1920.jpg 1920w, https:\/\/www.cde.ual.es\/wp-content\/uploads\/2021\/01\/write-593333_1920-300x177.jpg 300w, https:\/\/www.cde.ual.es\/wp-content\/uploads\/2021\/01\/write-593333_1920-1024x605.jpg 1024w, https:\/\/www.cde.ual.es\/wp-content\/uploads\/2021\/01\/write-593333_1920-768x454.jpg 768w, https:\/\/www.cde.ual.es\/wp-content\/uploads\/2021\/01\/write-593333_1920-1536x908.jpg 1536w\" sizes=\"(max-width: 509px) 100vw, 509px\" \/><\/a><\/p>\n<h3>Job Description<\/h3>\n<p>The jobholder will support a grant-funded project at ECDC and be responsible for carrying out tasks in one or more of the following areas:<\/p>\n<h4>Project Management Support<\/h4>\n<ul>\n<li>Provide daily administrative management of the project, including drafting notes, minutes, correspondence and necessary follow-up;<\/li>\n<li>Support the project monitoring and tracking of activities including compiling and reviewing project metrics;<\/li>\n<li>Develop and maintain project related databases and reports;<\/li>\n<li>Design and support project coordination meetings, events, prepare presentations in support of project needs;<\/li>\n<li>Work closely with the project manager\/members and the Centre\u2019s centralised support functions to identify and resolve issues related to the project.<\/li>\n<li>Contribute to the preparation, implementation, and monitoring of project communication and visibility activities.<\/li>\n<\/ul>\n<h4>Business Travel and Event Organisation<\/h4>\n<ul>\n<li>Support the organisation of physical, online, virtual and hybrid meetings, workshops and events in compliance with ECDC procedures:<\/li>\n<li>Collaborate with ECDC suppliers in the provisions of event-related services such as venue rental, catering, security, accommodation and travel arrangements;<\/li>\n<li>Provide financial and administrative support in management of the events, including planning, preparation, organisation, and follow-up of events, including services to ECDC staff and meeting delegates with their travel and hotel arrangements;<\/li>\n<li>Guide and support on workflows, guidelines and rules on travel arrangements, meeting organisations and reimbursements;<\/li>\n<li>Process travel requests, mission orders, travel claims and reimbursement applications;<\/li>\n<li>Verify invoices and registration of travel and financial information into ECDC monitoring systems.<\/li>\n<\/ul>\n<h4>Fellowship Administration<\/h4>\n<ul>\n<li>Provide logistic and administrative support to MediPIET fellowship modules and other training and network activities, including MediPIET training site visits, primarily in countries outside of the EU;<\/li>\n<li>Support the selection process for each MediPIET cohort, including facilitating interviews, both face-to-face and through online technology;<\/li>\n<li>Provide administrative and logistic support to MediPIET scientific coordinators and other staff, including in the design and implementation of processes (e.g. MediPIET site<br \/>\nvisits);<\/li>\n<li>Guide MediPIET fellows and network members on administrative requirements;<\/li>\n<li>Support the maintenance of MediPIET online platforms (ECDC Virtual Academy, MediPIET website, Extranet);<\/li>\n<li>General administrative support applicable to all areas mentioned above.<\/li>\n<li>Qualifications and experiences required<\/li>\n<\/ul>\n<h4>Formal requirements<\/h4>\n<ul>\n<li>In order to be an eligible candidate you need to fulfil a set of formal requirements. These requirements are:<\/li>\n<li>A post-secondary education attested by a diploma, or a secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of 3 years;<\/li>\n<li>Thorough knowledge of one of the official EU languages and a satisfactory knowledge of another official EU language to the extent necessary for the performance of his\/her duties;<\/li>\n<li>Nationality of one of the EU Member States or of Norway, Iceland or Liechtenstein;<\/li>\n<li>To be entitled to his or her full rights as a citizen;<\/li>\n<li>To have fulfilled any obligations imposed by the applicable laws on military service;<\/li>\n<li>Meet the character requirements for the duties involved; an<\/li>\n<li>Be physically fit to perform the duties linked to the post.<\/li>\n<\/ul>\n<h4>Professional experience\/knowledge<\/h4>\n<ul>\n<li>At least 3 years, following the award of the diploma, of professional experience acquired in positions relevant to the job description;<\/li>\n<li>Proven professional experience and knowledge in at least one of the following fields<\/li>\n<li>project management support, business travel and event organisation, fellowship or training organisation;<\/li>\n<li>Experience in working with support tasks in the areas of procurement, contract management, budgets and\/or statistics;<\/li>\n<li>Experience in working in a multicultural environment;<\/li>\n<li>Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience in maintaining databases;<\/li>\n<li>Excellent level of English, both written and spoken.<\/li>\n<\/ul>\n<h3>Location<\/h3>\n<p>Sweden<\/p>\n<h3>Deadline<\/h3>\n<p><strong>12 February<\/strong> 2021<\/p>\n<h3>More information<\/h3>\n<p><a href=\"https:\/\/www.ecdc.europa.eu\/sites\/default\/files\/documents\/vacancy-notice-contract-agent-administrative-and-project-support-specialist.pdf\">Vacancy<\/a><\/p>\n<p><a href=\"https:\/\/epso.europa.eu\/job-opportunities\/temporary\/8159-ecdc-fgiii-2020-var-apss_en\">EPSO<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The European Centre for Disease Prevention and Control (ECDC) seeks for a Administrative and Project Support Specialist. Job Description The jobholder will support a grant-funded project at ECDC and be responsible for carrying out tasks in one or more of the following areas: Project Management Support Provide daily administrative management of the project, including drafting [&hellip;]<\/p>\n","protected":false},"author":101011,"featured_media":60200,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[366,4115],"tags":[2570,409,2272,2197],"class_list":{"0":"post-60191","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-eu-calls-and-awards","8":"category-other","9":"tag-administrative","10":"tag-call","11":"tag-ecdc","12":"tag-epso-en","13":"entry"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Administrative and Project Support Specialist position at the ECDC | CDE Almer\u00eda - Centro de Documentaci\u00f3n Europea - Universidad de Almer\u00eda<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cde.ual.es\/en\/administrative-and-project-support-specialist-position-at-the-ecdc\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative and Project Support Specialist position at the ECDC | CDE Almer\u00eda - Centro de Documentaci\u00f3n Europea - Universidad de Almer\u00eda\" \/>\n<meta property=\"og:description\" content=\"The European Centre for Disease Prevention and Control (ECDC) seeks for a Administrative and Project Support Specialist. 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